Events Internship Summary:
Interns will work with the Events Manager and the Sales and Events Coordinator at the Central Florida Zoo & Botanical Gardens to assist with private and special event planning and execution and to assist in developing event marketing materials. This will help enable the mission of the department– to bring in funds, visibility, and increased partnerships for the Zoo.
The Events Intern will help with event planning and execution by learning how to plan and manage event logistics, create materials for private and seasonal events, gathering auction items, and more.
Internship Job Description:
This is a list of potential tasks and duties. New tasks may be assigned as needed, in accordance with the goals and requirements of the internship.
- Assist with day-of operations for private events as needed (must be available for most private events– usually evenings and weekends)
- Delegate room set-ups and assist when needed
- Assist with contacting vendors for load-in
- Create event production schedules
- Assist with planning and coordination of seasonal events, such as Zoo Boo Bash, Santa @ the Zoo as well as the Zoo’s annual fundraising event, A Wild Affair.
- Work with team to secure donations for silent and live auction
- Assist onsite with day-of-event logistics (event check-in, auction help, event set-up, check-out.)
- Assist in developing private event and special event marketing materials.
- Assist with updating online profiles (Wedding wire, eventective, etc..)
- Develop Social Media content for the Zoo’s Facebook and Instagram.
- Reach out to past photographers to receive photos from events.
- Excellent customer service with critical thinking and troubleshooting skills.
- Strong written and verbal communications skills.
- Understands and supports the Central Florida Zoo and Botanical Gardens, A conservation resource providing experiences that excite and inspire children and adults to learn and act on behalf of wildlife.
- Willingness to learn and a positive attitude.
Skills & Requirements:
- 1 or more years of college courses.
- Education in special events, event management, hospitality, non-profit management, or related field preferable.
- Weekend availability is preferred.
- Must provide negative drug screen results.
- Must be able to stand for long periods of time.
- Ability to lift up to 25 lbs.
- Interns generally work 2 office days pre-week and 1-2 events as varies by week.
Here are some of the skills we hope you will use and develop further during your internship.
- Creativity – developing content for social media, creating marketing material and other communication pieces for the Zoo.
- Problem Solving – event planning is mostly problem-solving!
- Partnership skills – assisting in securing vendors and auction items for events
- Communication skills – internal and external communications
- Event planning – assisting in different aspects of the many different types of events the Zoo is involved with, from planning to execution
- Organization/Data Analysis – assisting with recording and tracking various statistics for the Zoo
- Time management – everyone at the Zoo does a lot of a little bit of everything… you will too!
- Flexibility – work with a variety of people with different styles, adapt quickly to new tasks
- Complete Online Internship Application
- Submit a cover letter. The cover letter must include: Term for which you are applying. Why you are applying for this internship. What makes you a good candidate for this internship?
- Two letters of recommendation (Letters of recommendation may be submitted by the applicant or the reference; however, the applicant’s name should appear in the subject line).
- E-mail all materials to firstname.lastname@example.org by the deadline date.
- Submit all required documents in PDF or Microsoft Word. Eligible applicants will be contacted for a phone interview by the Animal Department shortly after the application deadline.